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COBRA – Club Opportunities Beyond Regular Activities

Membership Awards

$150.00

Membership Guidelines

Each semester, clubs must submit an application form to participate in C.O.B.R.A. Application form is at the top of this page. Registration for C.O.B.R.A. is open throughout the semester; however, clubs can only use as documentation activities they participated in after they registered for C.O.B.R.A. through the SGA.

Supporting Documentation is the sole responsibility of Club Members. Supporting Documentation will be submitted as a whole packet. Clubs will only submit documentation when all the activities have been completed. The club’s Senator will be responsible for communicating with SGA and for submitting all required documentation. Tracking form is at the top of this page.
Exception: General Assembly meetings will be tracked by the SGA.

All press releases and articles must go through Edward Terry, Public Information officer for CCC&TI.  Clubs may not contact the newspaper directly. See Media Request Form in Appendix A at top of page. 

  • Application for participation in C.O.B.R.A. turned into SGA found at the top of this page.
  • Supporting Documentation for activities completed
    The maximum amount the club can earn each semester is $150.
    Each activity counts as 1/3, and money will be earned by 1/3. 
    1/3     #1 General Assembly Meeting Attendance ****MANDITORY
    1/3     #2 Separate Club Activities
    1/3     #3 Supporting Campus Activities

For instance, a club could participate #1 and #3 and receive $50.00 for #1 and $50.00 for #3 for a total of $100.00 for the semester.

Clubs will be responsible for tracking their progress during the semester and providing supporting documentation for all activities completed.  All documentation must be presented at least one week before exams but can be turned in when the club has completed all activities.

Clubs earn money for participation in the following activities:

#1 General Assembly Meeting Attendance
Club’s Senator will attend all General Assembly meetings of the Student Government Association throughout the semester.  Meetings are posted on the Cobra’s Calendar, located on the web page under “Current Students.”  Meetings will also be communicated to advisors and the club’s Senator through e-mail.
If the club’s Senator is unable to attend the meeting, the senator must inform the Club’s Advisor who will send an alternative representative.

Supporting documentation: SGA General Assembly sign-in sheets with Senator’s name and club’s name.  These will be maintained by the SGA.

*Attending the General Assembly Meeting is MANDITORY for participation in COBRA*.

#2 Separate Club Activity
The club/organization will participate in a separate activity which can be held on or off campus (ex. participate in fund raiser on campus/SGA sponsored Festivals/Club Day, or organize a work day for Habitat for Humanity, participate in Komen Race for the Cure, or other preapproved activity see appendix A,  etc.)

Supporting documentation: Pictures of the event or sign in sheets from the event or a press release with information about the event.

#3 Supporting Campus Activities
Clubs or Organizations can provide volunteers for SGA sponsored activities to earn money.  Clubs and organizations are asked to donate at least four hours of volunteering for this activity. Volunteers will contact SGA with day and times they play to participate. SGA sponsored Festivals, Blood Drives, Constitution Day, Intramurals are examples of times volunteers are needed.

Supporting Documentation: Sign in with SGA the day of the event, indicate what club they are representing and volunteer for four or more hours total during the semester. Most events include set up time, time during the event and clean up time. Example: 4 persons can volunteer 1 hour each to help set up during Fall Festival.

General Information

C.O.B.R.A., is an incentives program instituted by the CCC&TI SGA, gives clubs greater opportunities for involvement in the Student Government Association. Each club is asked to appoint or elect a representative to attend General Assembly Meetings. These club representatives will make up the majority of the SGA Senate and will have the ability to enact legislation according to the SGA constitution.

To learn more about this incentives program, visit the C.O.B.R.A webpage.

Fund Raising Guidelines for Clubs and Organizations

  1. All Fundraising activities must be submitted on a proposed Student Activity Request Form, preferably two weeks prior to activity.
  2. Fundraising activities must be approved by Club Faculty/Staff sponsor, Student Government Advisor, SGA president, and Vice President of Student Services
  3. Fundraising events should be on campus. Sale of products to raise money is permissible to individuals only.
  4. The collection and expenditure of funds derived from fundraising activities of student clubs shall be consistent with the stated purpose and goals of the college.
  5. Off campus solicitation of any kind (goods, services, pro-bono work or money) must be approved through the proposed Student Activity Request Form and by the CCC&TI Foundation office.
  6. Any off campus solicitations for money or in-kind gifts must be reviewed for compatibility with the institutional purpose, coordinated, and approved by the Foundation office.
  7. No clubs may sell meals or food unless purchased pre-packaged. The culinary club is exempt from this if the items are prepared in state-inspected kitchen.

Planning 101

Here are some guidelines for planning CCC&TI sponsored activities on or off campus.

  1. Only Clubs, Representatives and Organizations officially recognized by the college are permitted to sponsor activities under the sanction of the college.
  2. The Activity Form must be signed and electronically submitted by a college faculty or staff member for the activity to be considered.
  3. Approval must be obtained BEFORE any work on the activity can begin.  The responsible college staff member will be notified once all the appropriate college officials have approved the activity.
  4. Only activities approved through this process may occur on or off campus.
  5. Activities requiring advertising or involvement from other campus areas should submit the Activity Form in a manner to allow appropriate planning and/or approval.
  6. For events not sponsored by Student Activities or SGA, (ie. Student Fest or Club Day) please submit requests ONE MONTH before the event to insure proper planning.
  7. Please consult the Fund Raising Guidelines for Clubs and Organizations.

Some basic questions to consider when planning your event:

  • Who is the contact student and faculty/staff for the event?
  • Who will pay for any costs associated with the event?
  • Who is the target audience?  How many people do you expect?
  • Who will be invited to attend?
  • What day, time and date can you set for your event?
  • Have you allowed time for set up and clean up?
  • What are the official start and end times of the event?
  • Does the event conflict with other events?
  • Does the event take place on a major holiday or when the college is closed?
  • Will your target audience be available (class schedule, travel time, etc.)?
  • Where will this event take place?
  • Will noise or traffic flow be an issue?
  • Will you have enough space?
  • Will the technological capabilities of the venue be an issue?
  • What do you want to accomplish?
  • Do you have the support of others in your club or organization?

The Activity Request Form is now available in the Forms & Instructions section of MyCCCTI.

The Club Information Form is now available in the Forms & Instructions section of MyCCCTI.